Human Rights and Fair Treatment Policy

1. Why we have this policy

Evatar LLC is a small, owner-operated company that provides AI consulting and software development. We are small, but the people who work with us, the people affected by what we build, and the people in the companies we buy from all deserve to be treated with dignity. This policy states what we commit to and how we act on it. It is written so that we can actually follow it at our size.

We are guided by the Universal Declaration of Human Rights, the UN Guiding Principles on Business and Human Rights and the ILO Declaration on Fundamental Principles and Rights at Work. Where the law sets a higher standard than this policy, we follow the law.

2. Who it covers

This policy applies to:

• the owner of Evatar LLC, who carries out most of the company's work
• any employee Evatar hires in the future
• any independent contractor, subcontractor or freelancer who works on Evatar's behalf, including on client projects

How we expect our contractors and vendors to meet the same standards is set out in our Contractor and Vendor Standards Policy.

3. Our commitments

Dignity and respect. We treat everyone we work with respectfully. We do not tolerate harassment of any kind, whether physical, verbal, psychological or sexual, toward anyone we work with or for.

Nondiscrimination. We make decisions about hiring, engaging contractors, pay, assignments and ending a working relationship on the basis of skills, performance and the needs of the work. We do not discriminate on the basis of race, color, ethnicity, national origin, religion, sex, gender identity or expression, sexual orientation, age, disability, pregnancy, marital status, veteran status or any other characteristic protected by law.

Fair working conditions. Anyone who works for or with Evatar:

• has the terms of their work agreed in writing before the work starts, including scope, rate and payment schedule
• is paid in full and on time, as agreed, and at or above any legal minimum wage that applies
• works hours that comply with applicable law and are reasonable for the work
• is free to end the working relationship on the notice that was agreed
• is never charged a fee to get work with us, and never has an identity document, passport or work permit held by us
• is free to join or not join a union or any lawful association, and is not penalized for that choice

Right to work. We only employ or engage people who are legally permitted to do the work in the place where they do it.

Health and safety. Most of our work is done remotely on computers. We still take reasonable care that working arrangements are safe and healthy, including reasonable hours, the right to take breaks and the right to raise a safety concern without penalty. If work ever involves on-site visits or travel, we follow the client's site safety rules and applicable law. We keep the workplace free from the illegal use, possession or sale of controlled substances.

No forced labor, child labor or human trafficking. We do not use, accept or tolerate forced labor, prison labor, bonded or indentured labor, slavery or human trafficking in any form. We do not employ or engage anyone under the minimum legal working age where the work is done, and never anyone under 16. We do not knowingly do business with anyone who does any of these things.

Responsible technology. Our work involves AI and software. We do not knowingly build systems whose purpose is to enable unlawful surveillance, discrimination, forced labor or other human rights abuses, and we decline work that would require it.

4. Raising a concern

Anyone, inside or outside Evatar, can raise a concern about a possible breach of this policy or of the law in our work. That includes contractors, client staff and workers at one of our vendors.

• How: email info@evatar.ai with "Human rights concern" in the subject line. A concern can be raised anonymously, for example from an email address that does not identify the sender, though anonymity can limit what we are able to find out.
• What happens next: we acknowledge the concern within five business days, look into it promptly and fairly, and tell the person who raised it what we did, to the extent we can without breaching anyone else's privacy.
• Confidentiality: we keep the identity of the person raising a concern, and the details, confidential to the extent the law and a fair investigation allow.
• No retaliation: we do not penalize, end a contract with or otherwise retaliate against anyone who raises a concern in good faith, or who honestly helps look into one, whether or not the concern is confirmed.
• If the concern is about the owner: because Evatar is owner-operated, a concern about the owner can also be raised directly with the client the work is for. Raising it there is never treated as a breach of confidentiality toward Evatar.

5. Corrective action

If we find that this policy has been breached, by us or by someone working on our behalf, we:

1. stop the harm as quickly as we can
2. put it right where possible, for example by paying amounts owed, ending the conduct or changing the arrangement
3. record what happened and what we did
4. change how we work so it does not happen again
5. if a contractor or vendor is responsible, act under our Contractor and Vendor Standards Policy, which can include ending the relationship
6. tell any client whose work is affected, where our agreement with that client or the law requires it

6. Records and review

We keep a short written record of every concern raised and every corrective action taken, for at least three years. The owner reviews this policy at least once a year, and also whenever Evatar hires its first employee, takes on a new kind of work, or a client's requirements change. Each review is dated in the version history below.

7. Responsibility

The owner is responsible for this policy, for making sure anyone working on Evatar's behalf knows about it, and for acting on concerns.

Version history

• 1.0, October 9, 2026: first version, adopted by the owner.